Project Report Preparation

What is a Project Report?

The project report is a document, which describes the proposal of a project to ascertain the prospects of the intended plans and activities. Business Plans or Project Reports are often used in conjunction

The project report is an essential document needed at every stage when applying for Land acquisitions, Permits and Licenses for setting up industry in India.

A Project Report can be defined as a document that provides a 360-degree view of any project. It is an important document that is mandatory while applying for any project finance when applying for Land acquisitions, Permits and Licenses for setting up industry in India.

It has the vital data used to appraise any project and fund it. It covers data and stats from every aspect of the Business. It shall contain the following elements like manufacturing, technical, economic, financial, or service-related aspects, etc.

To make the task easy for the organizations, the project report should be precise, pitch-perfect and up to the mark.

As such, there is no specific format for the project report, but an ideal piece should have information relating to the Plant location, Product manufactured, Land used, Annual Manufacturing capacity, Raw material to be used, number of the workforce, Advertising and marketing expenses, any other financial aspect and the economic viability of the Project.

Preparation of Project Report

MAG can provide you with professionally prepared project reports on over various projects for micro, small, medium and large enterprises. We are acknowledged in the industry as a reckoned firm in presenting the CMA Report and Project Report Services in Delhi. The services offered are applauded by the clients which makes us the Best Project Report Consultants in Delhi. The MAG team will take only the necessary information from you related to the project and streamline the information in a presentable form as acceptable by different government departments.

The objective of the project report

The main and the core objective of the project report is to analyze the feasibility of the concerned Project. It helps the concerned authority to give an in-depth study of the Project. It also helps them understand the proposed Project's various aspects like the Social aspect, financial aspect, Economic aspect, Technology and design, etc.

Let us understand these aspects in detail below:

1. Social aspect

 The critical part is to analyze the relationship between the proposed Project and the Society. The Project depends on the Society for various factors that can influence the business-like infrastructure, employment, Profit, marketing, consumption, etc.

The Project report must have a detailed post-mortem of how the Project intends to give back to the Society once the production commences and how it will follow its social responsibility.

2. Financial aspect

The Project report contains a projected Profit & Loss account, estimated sales account, estimated revenue, gross profit, production cost and net profit. All these factors help provide a broad overview of how the Business will perform financially in the future.

In addition to this, it also explains the projected cash flow statements & fund flow statements in the upcoming period of 3 years. It contains the detailed income and cash flow statement monthly for the first year & quarterly basis for the next two years,   

3. Economic aspect

Before starting any business, it needs a continuous flow of capital for smooth operations. It is vital to mention the primary source of funding from the external sources, the financial status of the owner, and whether the funds are Greenfield or Brownfield. These factors help ascertain the proposed Project's economic aspect and how it will operate once they lend money.

4. Technology and Design aspect

As Technology is changing rapidly, this is a vital aspect. It will help ascertain whether the proposed Business will be able to cope with the technological change and consumer demands.

The project report is necessary when you take a business loan for your Business. Any business that is working fine right now with outdated Technology but cannot withstand the onslaught of rapidly changing needs of its customer cannot survive for too long. So the lender will be keen to learn how the proposed Business will be utilized to stay on the top in the future regarding Technology.

Preparation of Project Report

The project report preparation process needs a lot of attention and precision. There is no fixed format for preparing the project report, but a generalized format is usually acceptable. The format for the same changes from Business to Business but some of the elements which are to be assured while preparing of Project report are as follows:

Format of Project Report:

Ideally, a project report should contain the following information:

* Introduction page: 

On the introductory page, the main aim of the Business and which purpose you have chosen this Business should be mentioned in this introductory part. It should contain the Business's potential, needs, finance, & fund required.

* Scope of the Proposed Project

: This section should contain detailed information on the activities you will perform once the Business commences.

* Details of products and services

: This section must have all the necessary information about your product or services. 

* Location of Proposed project:

 Detailed information about the exact location where the Business will be conducted. This shall contain the data if a company opens branches in different areas or regions. The units may be set up nationally and internationally, as per the requirements. The project report shall contain the different setups made in that region and mention the operation teams.

* Raw Material:

 In this section, you must mention the details about the raw material that will be necessary for your project. The layout of the plant and details of all plants and machinery along with the providers of Raw materials should also be mentioned.

* Equipment and Machinery description: 

In this section, all the machinery and equipment you will be using for your project must be mentioned. Information about infrastructure facilities should also be noted, like whether the tools have been deployed or not. The report should also contain the conditions of the operational premises and the type of machinery used in the Business.

 * Details of Promoters:

 In this section, the qualification and experience details about your promoters, along with their financial status, should be mentioned. The promoters acts a s a mediator in promoting and developing the Business. The promoters' details and their educational qualifications, work experiences, etc., should also be given in the report.

 * Details of employees:

 In this section, the number of employees and the details about the employees working for the Business should be mentioned. The educational details along with the experience has to be mention in the relevant industry.

 * Market Potential of your Product or services:

 In this section, how well your product or service can perform in the market is to be mention and the future potential for the same. The report should contain the various tie-ups done with any other party or if the proposed company should mention the details of stock or acquisition taken by the company.

 * Marketing tactics: 

In this section, you will have to mention what marketing routes you will be taking to advertise your product or services.

 * Estimated Project Cost:

 In this section, you will have to disclose what the whole project will cost you.

 * Utilization of funds:

 In this section, you will explain how will you utilize the fund allotted to you by the financial institutions or any other borrower. 

 * Source of financing:

 In this section, you will mention your all financial sources.

 * Balance Sheet:

 The company's balance sheet provides an overview of the company's income and expenses. The areas and fields in which the company is spending and, thus, all the company accounts can be seen in the balance sheet.

 * Profit and Loss statement:

 In this section, you will have to provide Profit and Loss Statements for the previous three years.

* Cash flow statement

* General ratio

* Breakeven point evaluation

Conclusion

In the conclusion part, the whole synopsis of the project reports how the above points have proved that the proposed project will be feasible and beneficial for wealth creation and employment generation. The entire project report should be given in a short paragraph of not more than two pages.

A project report has countless benefits to drive a project toward the path to success. Hence it is essential to get a project report prepared from an experienced firm/ person who holds the relevant expertise, experience and skillset to leave no stone unturned.

MAG can provide you with professionally prepared project reports on over various projects for micro, small, medium and large enterprises. We are acknowledged in the industry as a reckoned firm in presenting the CMA Report and Project Report Services in Delhi. The services offered are applauded by the clients which makes us the Best Project Report Consultants in Delhi. The MAG team will take only the necessary information from you related to the project and streamline the information in a presentable form as acceptable by different government departments.

Hence, if you are looking for project report preparation services in Delhi, you can get in touch with us at info@manishanilgupta.com. Our team of exerienced professionals will provide you the best project report for your business.